Preparation Suggestions

Poster Sessions:

If you are bringing a completed poster with you to the conference, your poster can be created with printed sheets (perhaps taped to colorful construction paper) or done through PowerPoint and printed professionally. Because it is sometimes difficult to travel with a large poster (and they can be expensive to produce), the printed sheets will be fine!  We will have at least three sizes of foamboard (posters) available, but the standard size will be 30 inches (high) x 40 inches (wide), which is the size you should expect.  When you prepare your printed text to mount on the posterboard, use at least 18 point so that the pages can be read from about 4 feet in front of the poster. Pins and/or tape will be provided so that you can attach the paper to the foamboards.

At the Palmer House poster sessions (Poster Sessions 1, 5, 6, & 7), the foamboards will be placed on poster easels and the sessions will be located in a large ballroom (the Monroe Room) on the 6th floor. The Friday Rock Bottom Poster sessions (Sessions 2, 3, & 4) will occur in a large upstairs space of the restaurant around the perimeter of the room and the foamboards will be placed on large window sills and small tables.  The poster sessions will allow you to summarize your research in an engaging visual format, and hopefully lead to fruitful dialogue!

Paper sessions:

If you are presenting in a symposium, the session convener will provide you with instructions regarding time limits for your talk and speaking order. If you are speaking in a panel constructed by the program committee, you may not have a formal chair, but the first speaker, a co-author, or a volunteer from the audience will serve as chair. Prior to the session, check the number of presenters and adjust your presentation to fit the time allowable for each presentation. For example, if there are 5 speakers, each should speak for 10-12 minutes and allow 2-5 minutes for questions.  If you are using PP slides, please arrive a few minutes early to your session so that you can download your slides from your flashdrive or other device onto the computer in the room.

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